Tips on How to Keep Your Office Clean

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Dec, 2020

Tips on How to Keep Your Office Clean

Apart from your house, your office is a space where you spend most of your time.  Maintaining a clean and organised workplace means a healthy and comfortable environment for you and your employees.

A clean workplace has also been shown to reduce sick days and increase productivity.  It also leaves a good impression with your customers when you have a clean office environment.

Here are a few tips on keeping your premises clean and healthy for your customers and employees.

1.   Reorganise all office items

All the hustle and bustle of a hectic workday usually leads to scattered desks.  Your office space needs to let go of all visual and unorganised clutter.

Start with sorting all important documents and putting them in proper files and folders.  This will definitely help you find them easily in the future and de-clutter the mess.

Everything from pens, papers, sticky notes, office supplies to your pantry items need to be in place.  Discarding all unnecessary items will make room for new things.  Less mess and less hoarding will also make the spaces look bigger.  It will be easy to clean, making it look neater.

Keep only necessary items on your desk and within reach of your hands.  Nothing more than a computer or laptop, a notepad and a few office supplies should sit on your desk unless you have other necessary tools to operate daily.  The bonus of doing this is that your commercial cleaners have access to your desk and can clean it regularly.

2.   Make It a Daily Habit

If you haven't employed commercial cleaners yet, it would be your responsibility to empty the rubbish bins daily.  Filled bins can lead to foul smells and spread of unhygienic germs that can lead to illnesses.  You could do it yourself along with staff taking turns and shuffling responsibilities.  You could also dedicate time after office hours to vacuum the floor and clean the bathrooms and the cafeteria.  

However, one doesn't expect their employees to help with cleaning their place of work.  That is why employing Jani-King commercial cleaners to do the job is your ideal solution. 

3.   Target Public Areas

Your office space requires regular cleaning and organising, but the areas that accumulate maximum dirt and bacteria are the public spaces like the toilets and kitchen.

These are the areas that are the most unhygienic and can spread illnesses if not cleaned thoroughly.  Follow the same procedure of getting these spaces vacuumed and mopped by your commercial cleaners.

The kitchen's countertop sees regular coffee spillage. It collects broken food crumbs, so it should be cleaned every day as it can accumulate bacteria and can lead to diseases and foul odour.  

The toilets should be cleaned by your commercial cleaners almost every day because no one likes to do their business in a dirty, smelly space.  Disinfecting this area is vitally important, and Jani-King's commercial cleaners use appropriate cleaning chemicals to mitigate germs and bacteria.  Also, make sure to install air fresheners in both these spaces to keep a pleasant scent.  Jani-King can supply these, along with all your consumable requirements.

 4.   Have your Exterior Windows Cleaned

Now let's talk about the exterior of your office building.  If your office building comprises glass panels, it becomes essential to get them regularly cleaned.  Jani-King commercial cleaners can arrange to have your internal and external windows cleaned regularly by a professional window cleaner.

5.   Clean your Carpet

The largest dirt accumulator in your office is your carpet or rug.  Carpets are usually made of microfibre fabric that can trap heaps of debris and germs within.  Jani-King will regularly vacuum your carpet to avoid any build-up of germs which may be invisible to you given the design of the commercial carpet, which is different than normal household carpet which shows up dirt and debris.

6.   Clean Devices and Appliances

All the electronic devices and appliances at your premises also need to be cleaned regularly.  This includes tops of computer screens, tv displays and remote controls and telephones.  Don't forget the computer keyboard and mouse.  Eating at your office desk can collect food particles and debris within the crevices of your keyboard and keypads.  And lastly, appliances like the fridge and microwave should be cleaned regularly - another job for Jani-King, commercial cleaners.

7. Apply a ‘No Food On Desks’ Policy

This is the worst thing you and your employees can do to make your workspace dirty and unhygienic. Nobody is too busy to be able to take a proper 30-minute lunch break, away from their desks.

Eating at your desk can leave food crumbs, greasy stains and gross fingerprints that can make the workspace extremely dirty if not cleaned afterwards. Food particles stuck in the corners of the tables and in between keyboard crevices can lead to bacterial growth. 

As a boss, you should apply a ‘no food on your desk’ policy that needs to be strictly adhered to. If you feel that your employee is crammed up on time, you should be a little more liberal and extend their break times. After all, they’re only human. Everyone deserves a break from a long working schedule.

Your employees will feel fresher when they return due to the change in an environment that’ll ultimately boost productivity. If it’s still impossible to implement this rule, you can ask your employees to clean their desks immediately after they’re finished. 

8. Disinfecting and Sanitising

Disinfecting and sanitising the spaces that accumulate germs and bacteria leads to a healthier environment. It may surprise you to know that the computer keyboard or computer desktop might have the same amount of accumulated germs as your toilet. With multiple users touching the same surfaces now and again, the hygiene factor needs to be reconsidered.

Follow the procedure of disinfecting all surfaces such as desks, computer screens, keyboards, pantry stove, and chair handles daily.  Jani-King offers an effective fogging solution which they can incorporate into your cleaning schedule regularly.

Encourage the use of hand sanitisers among your employees and have these available at different checkpoints in the office.  Jani-King can provide these as and when needed.

9. Hire a Professional Cleaning Service

If you own a huge office area that’s simply impossible to handle alone, you might want to hire a commercial cleaning company to maintain it. 

Jani-King's franchisees are thoroughly trained and well equipped to leave your space spotlessly clean at the end of the day.  With quicker and better results, they will make your task easier, will save you time and ease your anxiety.  Moreover, they will make every cent spent worth it.

Because our franchisees have their own cleaning equipment, the quality of the results are elevated.   

Keeping your office clean can boost employee productivity, gives them the chance to focus better and makes you feel more relaxed in the work environment. It means a presentable establishment for clients, especially when they visit unexpectedly.